841 West End Court, Vernon Hills, IL, 60061 - (847)990.4200 | Learning for All, Working Together and Doing Whatever It Takes!

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Registration Information


Online Registration

The online registration system requires that you have a SnapCode to log into the system. SnapCodes are provided for new enrollees (including incoming kindergarten students) upon completing an in-person registration process at the District Office, 841 West End Court, Vernon Hills. Details about the registration process as well as instructional fees follow later in this webpage.

NOTE TO PARENTS:  It has come to our attention that in some instances, parents will receive an “Invalid SnapCode” message when attempting to register a second or third child in the family. When that happens, we believe the system is not successfully “releasing” you to begin the next registration. One way to remedy the situation is to back out of the system, clear your browser, and then start fresh with the second registration. If you are still in the InfoSnap system, you can also click “home” (found on the upper right side of the grey header) to bring you to a summary page, where you can then select the appropriate student and the year 2013-14.




Who needs to register
  • Students New to Hawthorn District 73: Registering a new student in Hawthorn District 73 requires that a parent or guardian appear in person with documents verifying residency in District 73 as well as other information pertaining to the student being registered, as outlined later in this webpage. Following successful completion of the in-person process, parents also complete an online process. New student enrollment is completed at Hawthorn District Office, 841 West End Court, Vernon Hills (847-990-4200).

  • Incoming Kindergarten Students: Children who turn 5 years of age on or before September 1 are eligible to attend kindergarten during that year. (For example, children turning 5 by September 1, 2013 are eligible for Kindergarten during the 2013-2014 School Year.)  The Kindergarten Registration Season for the 2014-2015 school year will begin with a Kindergarten Parent Information Meeting scheduled for Thursday, January 30, 2014 beginning at 7 p.m. at Hawthorn Middle South, 600 N. Aspen Drive. Actual enrollment requires the parent/guardian to make an in-person visit to the Hawthorn District Office, 841 West End Court, Vernon Hills, to provide appropriate documentation as outlined later in this webpage. Parents must then complete an online registration process. Walk-in Registration for 2014-2015 kindergarten is tentatively scheduled to open February 10, 2014 at District Office. After the in-person and online registration process is complete, students will undergo a quick diagnostic screening prior to classroom placement. More specific information will be posted on the District website as it becomes available.

  • Students Already Attending Hawthorn Schools: Each spring, parents must verify and update information on each student and submit fees for the following school year. Families of all continuing students entering Grade 3 and Grade 6 are also required to verify residency by providing copies of appropriate documentation. Continuing student registration generally takes place in April and May, with letters containing new SnapCodes and directions mailed directly to each student’s home address. All students not properly registered by July 1 are dropped from the enrollment records and must then re-register as a new student through a longer in-person process, which includes providing documents to verify residency in the District. Re-enrolled students will be placed in schools based on space availability.


Student Registration Documentation

In order to register a student, a parent/guardian must provide documentation verifying residency in Hawthorn District 73 as well as documentation related to each student. For more complete details and direction, please refer to the complete registration packet, which is available at District Office (847-990-4200), or contact the Registrar at 847-990-4200. In general, Hawthorn requires the following documents:


Residency Verification
Illinois law (105 ILCS 5/10-20.12b, 105 ILCS 5/14-1.11a and additional) requires that students attending District 73 be residents of this district. Generally, a student must live with a parent or legal guardian who resides within our district and possesses appropriate custody documents (as provided to the District). At the time a student is first registered with the district, a parent/guardian must appear in person to provide documents showing proof of residency. Continuing students entering grade 3 and grade 6 must also provide residency documentation. These follow-up verifications may be completed by sending photocopies, unless otherwise requested by the District. District 73 may require any student to prove residency at any time. The Residency Verification form outlines the documentation needed to verify residency. Please refer to Residency Verification form checklist when collecting your documentation.


Student Documentation
In addition to verifying residency, the parent/guardian must also provide documentation related to each student. Please refer to the complete registration packet, which is available at District Office.

  • Original, certified, state-issued birth certificate (hospital certificates or photo copies are not acceptable)
  • Small photo of child to be kept at school
  • Pediatrician’s name and telephone number
  • Names and telephone numbers of two local emergency contacts
  • Daycare and sitter addresses and telephone numbers, if applicable
  • Fee payment - see below
  • Students transferring from another school district are required to provide an Illinois Transfer Letter (available at District Office) as well as a copy of the student’s latest report card.
  • Proof of Physical Exam/Immunization: Parents must provide a recent physical form showing appropriate immunizations in order to enroll all incoming Kindergarten students, students entering 6th grade, and students transferring into the District. Students entering 5th grade must show up-to-date vaccines. Students entering grades 6, 7 and 8 must show proof of Tdap vaccine. Forms are due prior to the start of the school year each fall. Kindergarten students whose 5th birthdays (and thus 5-year check ups) happen immediately after the start of the school year may provide forms from the previous year, and then provide an updated 5-year check up as soon as possible. In all cases, the state requires that students who are not in compliance by October 15 be excluded from school. Please sign and complete page 2. Please keep a copy for your records.
  • Proof of Dental Exam: The State of Illinois requires that students in Kindergarten, 2nd and 6th grade, as well as students transferring from out of state, have an Illinois Dental Exam form on file. Forms are due prior to the start of each school year.
  • Proof of Vision Exam: The State of Illinois requires that students entering school in Kindergarten (or grade 1) or transferring from out of state have an Illinois Vision Exam form on file. Forms are due prior to the start of each school year.
  • NEW REQUIREMENT - Tdap VACCINATION for 6th, 7th and 8th Graders: Beginning with enrollment for fall 2013, students entering grade 6, 7 and 8 must show proof of receiving one dose of Tdap (defined as tetanus, diphtheria, acellular pertussis) vaccine regardless of the interval since the last DTaP, DT or Td dose. Make sure you have this immunization before school starts in the fall.

More health requirement information and all exam forms and waivers are available on the Health Services webpages.



Fees

Fees are due by the first day of school.  (Full-day paid kindergarten fees may be paid in installments.)  Fees may be paid online with a credit/debit card; enter the online fee payment site by clicking the “button” below. To pay fees with cash/check, please download and print out 2013-14 Fee Payment form.  Please bring or send the completed form along with your cash or check (made out to Hawthorn District 73) to the District Office, 841 West End Court, Vernon Hills, IL 60061. Please review Hawthorn’s returned check policy.  Please note that outstanding fee balances are eventually sent to collections, which assesses and additional 50 percent fee on top of the balance owed. Questions about fee payments (and available payment plans/options) should be directed to Brad Goldstein, Associate Superintendent of Finance and Business Operations, at .(JavaScript must be enabled to view this email address).



Instructional Fees for the 2012/13 and 2013/14 School Years:

  • $75 for Kindergarten/Early Childhood/Itinerant Services
  • $110 for grades 1-5
  • $150 for grades 6-8
  • Additional Music Fees: $150 for Band and Orchestra students in grades 5-8 (4th grade students starting band/orchestra will be asked to pay the $150 fee when they sign up for instruments in the fall); $50 for Chorus students in grades 6-8
  • Full-Day Kindergarten Fee:  $4000 for the school year



Food Service Ticket Prices
Food service must be purchased through a separate online payment site or through a separate check/cash. More information, including access to the online food payment/management site, is available from the Food Service website (http://www.hawthorn73.org/food).

  • Breakfast - $1.20
  • Lunch - $2.50*
  • Milk - $0.40
  • Juice - $0.60
  • Water - $1.00

Since we have moved away from paper tickets, food service can now be purchased in any amount. Simply fill your student account with whatever amount you wish, and the new meal management system will deduct the appropriate dollar amount from the balance. More information is available at http://www.hawthorn73.org/food

*Note that the federal Healthy, Hunger-Free Kids Act of 2010 set the required range for meal ticket prices. Effective July 1, 2011, schools participating in the National School Lunch Program must adjust prices to the new target minimum price currently set at $2.46. Based on that directive, Hawthorn increased lunch prices from $2.20 to $2.50.


Federal School Breakfast/Lunch Program

Hawthorn participates in the federal free and reduced-price lunch and breakfast program. Students unable to pay full price for meals may be eligible for free or reduced-price breakfasts and lunches. Families must apply each year; applications are usually available beginning in August. Families who qualify may also be eligible for an instructional fee waiver. Read on for more information, or contact Shari Niemesz at the District Office for assistance, 847-990-4200.
2013-14 Program Application (English)
2013-14 Program Application (Espanol)